Signing up for Drop-In Classes (Virtual) We now have 6,000(+) clients, a major milestone that translates into more than 12,000 schools, in all 50 states and 28 countries. Enter your username. Deal of the Week: Trio of Deals - Up to 30% Off Clifton 7, Cumulus 22 & 1080v10! Launch Staff Portal Supported browsers. They can see the classes, times, dates, and any staff meetings they are required to attend. Allow managers to approve staff time. Enter your password. Forgot your password? Enter your username. Jackrabbit Swim School Software will help your Swim School save money, increase student registrations, grow profits, & improve customer communication & retention. I used the Import spreadsheet to import my Skills but nothing imported - what could be wrong? Login Supported browsers. Forgot your password? What if we import during a Free Trial, and by the time we purchase Jackrabbit, our current data has significantly changed? Login Supported browsers. How do I update the makeup expiration dates for multiple absences at once? CLICK HERE to create an account. Staff Portal. See Reset a Staff Portal Password for more details. How do I mark all students absent while my business is temporarily closed? Forgot your password? You’ll have more time to to do what you love. Billing Time - Posting Tuition Fees and Collecting Payments Fast! Create an Account. Keep the Money Flowing - Collect ePayments in the Parent Portal, The Weekly Calendar - Your Command Central, Keep up with Enhancements on the Dashboard, Work With All Families - View, Search, and Take Action, User Permissions for All Families (Families menu), Aged Accounts Summary Report (Who Owes you Money), Aged Fees Report (Who Owes you Money - Detail), Print or Email Individual Statements / Invoices, Student Absences and Makeups (when tracking absences), Enter Student Absences from the Class Record, Enter Student Absences from the All Classes Grid, Enter Student Absences from the Family Record, Enter Student Absences from the Student Record, Mark Students Absent When Taking Attendance in the Staff Portal, Schedule a Makeup from the Student Record, Mark a Student Present for Class (when tracking attendance), Mark Students Present When Taking Attendance in the Staff Portal, Barcode Scanner Attendance Tracking - An Overview, Initial Set Up for Barcode Attendance Scanning, Use a Barcode Scanner to Track Attendance, Add or Update Student Skills/Levels Individually, Add or Update Student Skills/Levels in Mass, Student Skills / Levels in the Staff Portal, Work with All Students - View, Search, and Take Action, User Permissions for All Students (Students menu), Set Up Classes that Meet Multiple Days at Different Times, Work with All Classes - View Search, and Take Action, User Permissions for All Classes (Classes Menu), Search Wait List / Wait List with Openings, Protect Your Data When a Staff Member Leaves, Remove (Unassign) Staff / Instructors from a Class, Add Standard Hours to a Staff Member's Availability, Add Exceptions to a Staff Member's Availability, Enroll a New Student into Classes when Adding a New Family, Enroll a Student into Classes using Jackrabbit's Calendars, Report/Track Dropped and Transferred Students, Mass Drop All Classes for a Family/Student, User Permissions for Mass Drop All Classes, Create a Trial Enrollment from Within Jackrabbit, Trial Enrollment During Online Registration, Fees, Payments, Refunds, and Credits (Transactions), Discount Rules for Classes Billed By Class Fee, Discount Settings for Classes Billed By Total Hours, Count Classes by Student or Family for the Multi-Class Discount (By Class Fee), Discounts for Specific Families - The Options, Assign a Family Discount (Billing Info tab), Post Tuition Fees During Enrollment in Jackrabbit, Post Tuition Fees During Online Registration, Post Tuition Fees with Parent Portal Enrollments, Post Tuition Fees to Multiple Families with the Post Tuition Fees Function, Preview and Post Tuition Fees (Post Tuition Fees Feature), Post Multiple Payments at Once with Process Credit Cards/Bank Accounts (Batch ePayments), ePayments (Credit Card/Bank Account payments), Print / Email Receipt When Posting a Payment, Print / Email Receipt From the Transactions Tab, Manage Email Notifications (ePayment Receipts), Example of a Check Payment - Entire Balance Paid, Example of a Check Payment - Applied to a Specific Fee, Example of Split Payment - Entire Balance Paid, Example of a Credit Card ePayment - Entire Balance Paid, Void / Refund an ePayment (Original Payment was Credit Card or Bank Draft), Family Overpaid and Wants a Full Refund (Refund Example), Family Paid Fee Early in Error, the Fees are Still Due (Refund Example), Family Paid Fees and is Eligible for a Partial Refund, Fee will No Longer be Owed (Refund Example), Family Paid Fees With Credit Card and is Eligible for a Partial Refund (Refund Example), Family Paid Early in Error (with Credit Card), the Fees are Still Due (Refund Example), Family Paid with Credit Card and is Eligible for Refund, Original Credit Card Cancelled (Refund Example), An Item was Sold Through the Store and Customer Wants a Refund, Item Returned to Inventory (Refund Example), Family Owes Tuition Fee and also Purchases a Store Item, They are Double Charged for the Item in Error (Refund Example), Family Purchases 2 Items - 1 Item is Defective and Refunded, Item Not Returned to Inventory (Refund Example), Post a Non-Monetary Credit to an Account (Family), Account Credits (Non-Monetary) - An Overview, Set up Drop-down Lists for use with Account Credits, Post a Credit - Miscellaneous Credit Example, Post a Credit - Fundraising Credit Example, Reports for Account Credits (Non-Monetary), Delete Multiple Transactions (undoing non-tuition related posted fees), Write Off an Uncollectable Family Account (Bad Debt), Make Sale/Post Fees - Add Tax in the Post Fees Section, Fee Linking Explained - Applying Payments to Fees, Locate and Correct Unlinked Transactions (Fees & Payments/Credits), Use the Paid Fees Report to Locate Unapplied Payments, The View Unapplied Credits & Unpaid Fees Button (Family record), QuickBooks Financial (Revenue) Integration - An Overview, Export Revenue from Jackrabbit to QuickBooks Desktop, Assign / Edit QuickBooks (Desktop) Accounts, Download IIF File (Revenue) - QuickBooks Desktop Export, Import IIF File (Revenue) in QuickBooks Desktop, Export Revenue from Jackrabbit to QuickBooks Online, Connect Jackrabbit to QuickBooks Online - The 1st Step, Undeposited Funds & the QuickBooks Bank Deposit, Export Time Clock Data to QuickBooks - Desktop version only, Transfer Your Financial Information from Jackrabbit to an Accrual Accounting System, Convert Cash Accounting Records to Accrual at Period End, Reconcile Bank Drafts with Bank Statements, ePayments in Jackrabbit (Credit Card & Bank Account Draft), Get Started with ePayments using the ePayments Wizard, Manage Credit Card & Bank Account ePayment Settings, Manage Email Notification Settings (ePayment Receipts), Manage Credit Cards & Bank Accounts in the Family Record, Use Card/Acct on File Button (Process a Saved Credit Card), Use New Card Button (Process an Unsaved Credit Card), Save & Make Another Payment (Split a credit card payment with another payment method), Process Credit Card/Bank Account Payments in a Batch, Undo Multiple Incorrect Credit Card/Bank Acct Transactions, Void a Credit Card Payment that Hasn't Settled with the Processor, Refund a Credit Card Payment that Has Settled with the Processor, Refund a Settled Credit Card Payment with a Different Payment Method, Requirements for Processing EMV Chip Cards, Process an EMV Chip Card Payment in Jackrabbit, The True Cost of Credit Cards - Understanding Your Quoted Rate, Online Integration: Online Registration, Parent Portal, Class Listings Tables, and Events Online, Website / Online Integration - An Overview, The Online Registration Form - An Overview, Online Registration Form - Field Options / Labels, Online Registration Form - Agreement Text (Legalese), Online Registration Form - Ability to Enroll in a Class, Modify the Class Search Page in the Online Registration Form, Prevent Class Enrollment During Online Registration, Hold a Soft Launch for your Online Registration Form, Introduce Your Parent Portal / Instructional Video, Parent Portal - Your Customers' First Log In, Parent Portal - Enroll a Student into a Class, Allow Parents to Schedule Absences in the Parent Portal, Settings That Control Absences and Makeups in the Parent Portal, Monitor Absences Recorded in the Parent Portal, Allow Parents to Schedule Makeups in the Parent Portal, Monitor Makeups Scheduled in the Parent Portal, Parent Portal Communication - An Overview, Send a Private Message to a Specific Family's Parent Portal, Send a Public Message to all Parent Portals - News & Announcements, Parent Portal Announcements - How to Insert Images and Link to Documents, Options for Viewing the Activity in your Parent Portal, Use the Parent Portal Log to View Portal Activity, Parent Portal Information on the Contact Page, Multiple Incorrect Parent Portal Password Attempts, Customize Your Class Listings Tables with HTML Codes, Create Custom Class Listings Tables in 4 Steps, Filter (Group) Your Class Listings Tables, Hide Columns in Your Class Listings Tables, Add Columns to Your Class Listings Tables, Customize Scroll Bars and Colors in Your Class Listings Tables. A credit card is required to submit the form. The Time Clock has been renamed Staff Portal. Text Reminders – Reach students, parents and staff quickly. The attendance pages in the Staff Portal have been made mobile aware when using smart phones or tablets. Jackrabbit Technologies powers more than 12,000 gyms, dance studios and schools. The Jackrabbit Staff Portal provides a secure place for your staff to view Lesson Plans for their classes. Transitioning Sessions - The Best Time to Spring Clean your Database, Transactions (Fees, Payments, Credits, and Refunds) FAQ, Launch the Staff Portal from Within Jackrabbit, Permissions control the ability of your Users to see certain data and take specific actions. After the import is complete, can I send another file that can add more information to the families that were previously imported? Be In Touch - The Staff Portal is a great way to communicate with your staff. Staff can now login to the Staff Portal to see announcements, record their hours worked, and take attendance for the classes they teach in one place. Use Search Fields to Locate Information in Reports, Sort Your Report Data Using Column Headers, Things to Consider When Setting up the Store, Accept Charitable Donations in Jackrabbit, Opt-out of Mass Emails (Student and Contact), Schedule an Email to be Sent at a Later Time, Preview, Edit, or Cancel a Scheduled Email, Email Attachments and Images - An Overview, Work with Jackrabbit Files - Attach Files and Insert Images, Customize / Edit a Jackrabbit Email Template, Get Set Up for Text Messaging with Twilio. In addition, office staff will be able to enter multiple absences for a student or family within the Jackrabbit application, as well as staff members will have the ability to mark future absences directly from the Staff Portal. Login Supported browsers. ( Excludes Care Edition ) Does Jackrabbit support virtual classes or video conferencing? Enter your password. "Batch payments, revenue reporting, birthday listings, staff portal, the ability to embed class listings into my website." How do I add a current family balance into each family? Convert Traditional Table Codes to Mobile Friendly Table Codes, Link Directly to a Specific Event (Bypass the Calendar), Prevent Duplication of Family Accounts with Online Event Registration, Track Online Event Registrations and Enrollment Details, No Website - No Problem! Jackrabbit Registration. If they work at more than one - just pick their main Location. JackRabbit Online Orientation System. Communicate with your staff quickly and conveniently through email to share news, announcements, or any other issue. Staff Portal. Start Earning Points Login Store Locator. Choose your location. You can email active or inactive staff, class instructors, or other positions right from Jackrabbit. Students, faculty, and staff will be able to purchase items using their HOBO dough. Enter your username. It appears on the Parent Portal login page, before the parent is able to log in. Is it possible to mark a student as tardy / late for class? Updates made to Lesson Plans are immediately visible in the Staff Portal. The Staff Portal is mobile friendly which means using on a tablet or phone is quick and easy for staff to access. As a manager, you can see all of your staff schedules to stay on top of the business. Staff Portal The Jackrabbit Dance staff portal includes the time clock. Jackrabbit’s cloud-based class management delivers a level of speed and reliability that exceeds client expectations. I don't have an existing spreadsheet of my data. Use the Guided Staff Portal Setup to get going in 5 easy steps! Staff Portal reports are an excellent way to keep track of staff members and their required tasks. Login Supported browsers. You can choose to enter additional information for this staff member now, but … Use your PCPS username and password to login. What if we import during a Free Trial, and by the time we purchase Jackrabbit, our current data has significantly changed? If you have been a Jackrabbit client for more than 3 months and have questions on new enhancements posted below, or you just want to review your account with an expert, click the button to schedule a 45-minute checkup call now. Training & eTracking Solutions’ JackRabbit system is the ultimate solution for quickly and easily interviewing, hiring, and onboarding new employees. Staff Portal. The Jackrabbit Pharmacy has provided an over-the-counter medication vending machine located in the main hallway of the Miller Wellness Center. The Staff Portal - An Overview Staff can record their time, manage class attendance, student skills/levels and more Guided Staff Portal Setup Complete the set up of your Staff Portal in 5 steps Choose Jackrabbit technologies for reliable, robust and responsive gym and dance studio management software. We’re helping thousands of business owners like you take control of their processes, so they can focus on their passion—teaching. Enjoy our new Wellness Center facility with its new features. Need to make some updates to individual settings or multiple staff members? Do you have email templates to help me communicate business closings/changes to my parents? Offer Online Options to your Families Using Web Page Links. Who We Are. Our facility is closing for two weeks, is there a way to credit all families for the missed classes? 0. Check out these additional articles: These are the features (tabs) included in the Staff Portal. Weekly Procedures that will Keep your Jackrabbit House in Order. We use UK date format of dd/mm - is that a problem? We've partnered with Jackrabbit Technologies to manage your class scheduling and billing. Mobile friendly, the staff portal is easy to use and access on a tablet or phone. Can I send my Mailing List or Registration Form for uploading? Not Sure How to Get to Your Editor's HTML Mode? The Time Clock has been renamed Staff Portal. “We have loved the staff portal! Launch Staff Portal Supported browsers. Turn to the staff portal to post news and reminders. Enter your password. Supported browsers . Important things to know before getting started: Get the latest tips, tricks, success stories and best-in-class features, © 2018 Jackrabbit Technologies | Terms of Use | Privacy Policy. Master Lesson Plans are created in Classes (menu) > Master Lesson Plans. Staff can access the Staff Portal multiple ways: If a staff member forgets their password they can click the Forgot Your Password? Your card will only be charged when you take classes. ... any device. JackRabbit takes, on average, one third the amount of time as standard in-person processes. Can family data be imported directly into the Lead File? Staff Portal. Do I have to import my new families every month? Being able to take role on our phones and it go straight into our system has been wonderful!” -TexStar Cheer & Tumbling. Be Secure -The Staff Portal is isolated from your Jackrabbit database which allows your staff to manage their classes and time outside of Jackrabbit without needing access to sensitive data such as contact and financial information. What Should your Office Staff's Daily Routine Look Like? Point to Staff in the menu bar and click Add Staff. This is a great place to add a welcome message or to add information that you want to … 4.9 / 5 This is a great tool for it. Streamlining your day-to-day tasks with the new absences and makeup functionality is a huge win! "The reports, Staff Portal, online registration, and ease of billing/collection have saved me countless hours and therefore, so much money." Setting up a new family portal account: Thank you for choosing Precision Athletics. Staff Portal. “We have loved the staff portal!! Client Website Examples - Cheer and Gymnastics, Client Website Examples - Drama and Theater, Client Website Examples - Learning, Languages, and Education, Client Website Examples - Multi-Sport or Multi-Discipline, Client Website Examples - Specialty & Highly Customized Integration, Staff Portal Setup Step 1 - Match Staff to User ID, Staff Portal Setup Step 2 - Auto Assign Portal Login ID, Staff Portal Setup Step 3 - Send Portal Login Email, Staff Portal Setup Step 4 - Customize Staff Settings, Staff Portal Setup Step 5 - Customize Staff Portal Settings, Launch the Staff Portal from Within Your Database, Use a Link to Launch the Staff Portal Remotely, Save and Launch the Remote Access Staff Portal as an App on a Mobile Device, Launch the Staff Portal for Multi-Locations, Manage Classes in the Staff Portal - The Main Page, Attendance in the Staff Portal - An Overview, Take Attendance in the Staff Portal - Step Through the Process, Manage Classes in the Staff Portal - The Skills/Levels Screen, Update Skills/Levels in the Staff Portal - Step Through the Process, Time Clock Administrator- Required User Permissions, Time Clock Export Settings - Express Payroll, Time Clock Export Settings - QuickBooks Desktop Payroll, Enter Time in the Staff Portal Time Clock, Staff Portal Time Entry - Clock In/Out Method, Staff Portal Time Entry - Manual In/Out Method, Staff Portal Time Entry - Total Hours Method, Add a Time Entry from Within the Database, Manage the Time Clock Step 1 - Review Time Entries, Manage the Time Clock Step 2 - Approve/Unapprove Time, Manage the Time Clock Step 3 - Close Pay Periods, Manage the Time Clock Step 4 - Export to Express Payroll, Manage the Time Clock Step 4 - Export to Excel (CSV File). Enter your username. Need to find a last minute substitute instructor? Email all of your staff in one email to save time contacting them all individually. The typical hiring process is time-consuming and expensive. You will receive an email directing you to the portal. Is there a charge for multiple files due to multiple Locations? These reports include: Check out Staff Portal FAQs and Staff Portal Attendance FAQs for answers to many of your questions. Do you have a recommended or sample spreadsheet that I can use? link at any time to generate a new one. Staff can login to the portal to view announcements, record hours worked and take attendance for the classes they teach. How long does it take for you to import my data? This feature is awesome!” [Note this video was created and shared via Facebook Live during the design of this feature. Staff Portal. Search. We know a great customer service experience begins with hiring amazing people. Archive Multiple Families to the Lead File (Mass Archive), Restore a Lead File Family to your Main Database, Costumes (Apparel) Management - An Overview, Add Drop-down Values for Costumes (Apparel) - Vendor Type and Size, Create Costume (Apparel) Vendors and Vendor Size Charts, Add Costumes (Apparel) to Classes and Students, Post Costume (Apparel) Fees - Deposits and Balance Due, Add a Ship to Location for Costume (Purchase) Orders, Add Classes (Students) to the Performances in a Recital, Identify Conflicts and Finalize a Recital, Add an Event Step 1 - Create the Event Type, Add an Event Step 2 - Create Event Dates/Times, Event Notices (Event Date Status = Notice), Enroll an Existing Customer into an Event from within your Database, Register a New Customer into an Event from within your Database, Event Registration via the Event Calendar (New Customers), Event Enrollment via the Parent Portal (Existing Customers), Automatically Post Event Fees for Online and Portal Registrations, Isolate a Specific Event Date/Time to Auto-Post Event Fees, Work With Multiple Locations in Jackrabbit, Multi-Location Revenue Reconciliation Reports, Organization Default Settings - An Overview, Registration Form - Organization Defaults, Transaction Settings - Organization Defaults, Parent Portal Absence & Makeup Settings - Organization Defaults, Time Zone & Date Settings - Organization Defaults, Costume / Apparel Module Settings - Organization Defaults, Recital Module Settings - Organization Defaults, Additional Database Settings - An Overview, Manage your Jackrabbit Subscription Account, Manage your Subscription Account in the Jackrabbit Customer Portal, How to Cancel your Jackrabbit Subscription, GDPR - General Data Protection Regulation, Staying Organized During Registration for a New Session. 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Where you can staff portal jackrabbit your address & phone number, view remuneration statements, tax,! Rate is changed, is it possible to mark a student as /... Portal for your staff schedules all of your staff solution for quickly and interviewing. If a staff Portal FAQs and staff quickly and easily interviewing, hiring, and by the time we Jackrabbit... Will only be charged when you take control of their processes, so they can all., times, dates, and my news that a problem going in 5 easy steps into! Using their HOBO dough they work at more than one - just pick their main Location my! Attendance staff portal jackrabbit for answers to many of your staff in one email to time.